Department Dashboard

PERFORMANCE / WORKLOAD INDICATORS
INDICATOR FY2012
ACTUAL
FY2013
ACTUAL
FY2014
ESTIMATE
FY2015
ESTIMATE
COMPTROLLER
Payment Vouchers/Invoices Processed 36,881 42,169 42,000 42,000
EFT Payments Processed 1,009 1,001 1,000 1,000
Manual checks processed 0 0 1 1
Computer Checks Processed 17,208 16,978 17,000 17,000
Vendors Serviced 4,733 4,859 4,900 4,900
Journal Vouchers Processed 2,332 2,021 2,100 2,100
Requisitions Approved 9,854 9,321 9,500 9,500
Cash Receipts Processed 32,525 29,169 30,000 30,000
Miscellaneous Committed Bills Created 3,863 3,699 3,800 3,800
PURCHASING
Blanket Contracts 95 85 90 90
Public Bids 85 89 85 85
Purchase Orders (PO's) 9,887 9,372 9,300 9,400
PO $ Value (millions) $61.0 $57.3 $70.0 $80.0
ASSESSORS
Internet Usage 73,830 92,009 95,000 99,000
Residential Prop. Value (millions) $13.82 $14.05 $14.74 $15.45
Residential Prop. Accounts 16,680 16,720 16,730 16,750
Residential Inspections 2,637 1,508 2,000 2,000
Commercial Prop. Value (millions) $1.26 $1.27 $1.39 $1.45
Commercial Prop. Accounts 604 606 610 610
Commercial Prop. Inspections 149 182 150 150
Taxable Value (billions) $15.26 $15.52 $15.50 $15.50
Exempt Value (billions) $1.872 $1.874 $1.900 $1.900
Deeds Processed 1,425 1,115 1,300 1,400
Sales Info. Request Mailed and Reviewed 886 761 800 800
Residential Exemption Filed 715 684 700 700
Statutory Exemptions Filed 137 139 140 140
Tax Deferral 12 10 12 15
Personal Property Accounts 1,265 1,020 1,060 1,100
a) Form of List mailed 1,265 1,100 1,200 1,200
b) Reviewed, entered, analyzed 565 517 500 500
c) Full Inspect & List 95 81 100 100
Tax Exempt Property Accounts 294 298 290 300
a) 3ABC forms mailed 60 73 80 75
b) Reviewed, entered, analyzed 60 73 80 75
c) Inspections 25 20 25 25
d) Town Properties 107 107 107 107
Abatements (real & personal) 356 183 200 250
Appellate Tax Board (ATB) filed 71 43 60 60
ATB Pending as of 6/30 79 72 N/A N/A
ATB Pending as of 12/31 90 78 N/A N/A
Motor Vehicle Excise (MVE) Bills Mailed 33,241 33,778 33,800 34,000
MVE Abatements 1,426 1,518 1,500 1,500
% MVE Tax Bills Abated 4.29% 4.50% 4.50% 4.50%
Total MVE Billed (millions) $5.217 $5.383 $5.300 $5.300
Online filings: 
Abatement Applications 2 3 15 20
Personal Exemptions 0 0 5 5
Property Exemptions  0 2 5 5
TREASURER / COLLECTOR
Current Year Collections:
Property Taxes 99.31% 98.97% 98.50% 98.50%
Motor Vehicle Excise 96.86% 93.85% 92.00% 92.00%
Investment Earnings:
Total $ $343,871 $255,765 $250,000 $250,000
% Increase / (Decrease) -13.9% -25.6% -2.3% 0.0%
Property Tax Bills 70,398 68,407 68,000 68,000
Water Bills 39,071 41,400 41,000 41,000
Refuse Bills 29,288 29,403 29,200 29,200
MLC's Issued 2,273 1,997 2,000 2,000
Total Papeless Bills N/A 793 800 800
Credit Card Use:
% Water Bills  N/A 17% 18% 19%
% Refuse Bills  N/A 19% 20% 21%
Total Payrolls 108 107 108 107
% of employees direct deposit N/A 90% 92% 93%
Total # of Checks 86,100 89,681 86,000 86,000
W-2's Prepared Annually 3,481 3,681 3,700 3,700
1099's Prepared Annually 879 321 350 350