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September 15, 2020
4:30 PM - 5:30 PM
Brookline, MA 02445
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Brookline Housing Authority Board of Commissioners Meeting

Tuesday, September 15, 2020




 TUESDAY, September 15, 2020, 4:30 PM

    by Telephone Conference Call: (929) 205 - 6099

    Meeting ID: 821 1375 0124 Password: 043941

              or by Meeting Link: Zoom Link - Click Here

  1. Call to Order

  1. Board Reports

No votes

  1. Executive Director Report

No votes

  1. Resident Association Reports

No votes

  1. Consent Agenda

Vote to approve Consent Agenda Items 5.A. thru 5.E.

  1. Approval of Minutes

Vote to approve the minutes of the Regular Meeting held on August 11, 2020.

  1. Change Order #1

Vote to approve Change Order #1 in the amount of

$9,925 for the emergency generator replacement at 22 High Street. The contract with South Shore Generator Service, Inc. will increase from $36,765 to $46,690. 

  1. Change Order #2

Vote to approve change order #2 for Walnut St. Balconies Repairs Project to the contract with Drizos Contracting LLC for an extension of time to complete the project. This is a no cost change order that will extend the contract completion date by 38 days to September 21, 2020. BHA’s architect at Garofalo Design Associates Inc. has approved the change order.

  1. Change Order #1

Vote to approve change order #1 For HSV Retaining Wall to the contract with Woodall Construction Co.

  1. Janitorial Contract Award

Vote to award a contract for janitorial services at the Federal and State Public Housing properties to Star Building Services (SBS) in an annual amount of $48,800 for an initial three-year term with the option to extend the contract for an additional two years at the BHA’s sole discretion.

  1. DHCD Executive Director Contract

Vote to approve the required DHCD Executive Director Cover Sheet and Contract as prepared by the BHA’s Counsel Michelle Rendazzo.

  1. Architectural Contract Award


Vote to approve additional services from BWA Architects in

the amount of $6,614 for design related work for COVID

mitigation efforts in the Brookline Housing Authority Office  

Space at 90 Longwood Avenue.

  1. Contract Award Other Business

Vote to award contracts in the amount of $5,750 each to     Dominion Due Diligence Group (‘D3G’) to provide preliminary assessments for Sussman and Kickham Apartments of whether they will qualify as Section 18 Demo/Dispo or should continue to be planned as RAD applications. 

  1. Rejection of Bids

Vote to reject the bids for the courtyard renovation project at Egmont St. due to the bids exceeding the available DHCD budget.

10.  Contract Negotiations

Vote authorize the Brookline Housing Authority to enter into negotiations with Davis Square Architects (‘DSA’) to determine mutually acceptable contract terms and costs for the first two phases of the comprehensive planning, design and construction administration services for the demolition and redevelopment of Col. Floyd Apartments.

11.  Modernization Update

Director of Modernization Sharon Cowan. No Votes

12.  Resident Services Report

Director of Resident Services Danielle Mendola. No Votes.

13.  RAD Report  

Director of Redevelopment Maria Maffei. No Votes.

14.  Other Business

15.  October Board Meeting

Scheduled for Tuesday October 13, 2020, 4:30 pm via Zoom.

16.  Adjournment

Vote to adjourn

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